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Secretary

Secretary

Time Commitment: 2-year term; approx. 10 hours per month

The Secretary supports Board governance by ensuring accurate records and proper meeting documentation. The Secretary focuses on Board-level documentation and governance processes.

Main Responsibilities:

  • Records accurate minutes of Board and AGM meetings.
  • Tracks motions, decisions, and attendance.
  • Assists with preparation and distribution of Board agendas.
  • Ensures all governance documents are maintained in accordance with association policies and by-laws.
  • Maintains key administrative and operational records, including email alias lists, access credentials, and shared documentation; coordinates setup of Google Workspace accounts and access (e.g., keys or swipe cards) for new staff and Board members.
  • Supports compliance with by-laws and governance processes.
  • May be designated as a financial signing authority
  • Orients and supports the incoming Secretary.